Entry-Level Administrative Services Coordinator Job at Office Manager, Mount Prospect, IL

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  • Office Manager
  • Mount Prospect, IL

Job Description

Job Description

Job Description

Entry-Level Administrative Services Coordinator – Mount Prospect, IL

$23-$26/hour + OT (Full health benefits, 401k, PTO)

We are a trusted provider of logistics, distribution, and support services for local, state, and federal government agencies across the United States. For over 25 years, we've supplied critical materials—from emergency equipment and medical supplies to office infrastructure and field support logistics—helping public sector agencies operate efficiently and serve their communities.

As we continue to expand, we're looking for detail-oriented individuals who want to contribute to meaningful, behind-the-scenes work that supports essential government functions.

This role supports the day-to-day administrative and data operations of our Government Accounts Division. It's ideal for someone who thrives in a fast-paced, detail-driven environment, values accuracy and confidentiality.

Key Responsibilities:

  • Provide administrative and clerical support to government account managers and compliance teams
  • Process and maintain confidential records related to government orders, contracts, and deliveries
  • Perform data entry, quality checks, and document audits in internal systems
  • Manage shared departmental inboxes and respond to inquiries or route them appropriately
  • Schedule internal meetings and maintain calendars for project milestones and deadlines
  • Help prepare reports, order summaries, and compliance documentation for public sector clients
  • Assist with supply tracking and distribution logs for government orders

What You Bring:

  • Associates Degree required
  • Previous admin experience or coursework is a plus but not required—we will train the right candidate!
  • Proficiency in Microsoft Office (especially Excel)
  • Strong organizational skills and attention to detail
  • Comfortable working with confidential or sensitive data
  • Excellent written and verbal communication
  • Ability to multitask and meet deadlines in a structured environment

Job Tags

Work at office, Local area,

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